Save Workbook in Excel (Ctrl + S)
Saving your workbook regularly prevents data loss and ensures your changes are preserved. Using a keyboard shortcut is faster than navigating the File menu.
Keyboard Shortcut
| Windows | Mac |
|---|---|
| Ctrl + S | Cmd + S |
What Does Ctrl + S Do?
Pressing this shortcut saves the current workbook immediately. If it is a new workbook, Excel will prompt you to choose a location and file name.
How to Use the Shortcut
- Open your workbook in Microsoft Excel
- Press Ctrl + S (Windows) or Cmd + S (Mac)
- If the workbook is new, choose a folder, file name, and file format, then click Save
Tips & Best Practices
- Save frequently to prevent loss of work
- Use this shortcut before closing or switching workbooks
- Combine with Save As to create backup copies or different file formats
FAQ
- Q: Does Ctrl + S overwrite the existing workbook?
- Yes, it saves changes to the current workbook. Use Save As to save a copy with a new name.
- Q: What if the workbook is new and not saved yet?
- Excel will prompt you to choose a location and file name before saving.
- Q: Is there a Mac equivalent?
- Yes, press Cmd + S to save the workbook on Mac.