Save As Workbook in Excel (Ctrl + Shift + S)
The "Save As" feature allows you to save the current workbook with a new name, in a different location, or as a different file format. Using the keyboard shortcut makes it faster than navigating through the File menu.
Keyboard Shortcut
| Windows | Mac |
|---|---|
| Ctrl + Shift + S | Cmd + Shift + S |
What Does Ctrl + Shift + S Do?
Pressing this shortcut opens the "Save As" dialog box, allowing you to rename your workbook, select a different folder, or choose another file format such as XLSX, XLS, or PDF.
How to Use the Shortcut
- Open your workbook in Microsoft Excel
- Press Ctrl + Shift + S (Windows) or Cmd + Shift + S (Mac)
- In the dialog box, select the folder, enter a new file name, and choose the file type
- Click Save to complete the action
Tips & Best Practices
- Use "Save As" to create backup copies of important workbooks
- Save in different formats like PDF without changing the original file
- Essential for version control when editing shared Excel files
FAQ
- Q: Does Save As overwrite the original workbook?
- No, it creates a new copy of the workbook. The original remains unchanged.
- Q: Can I save in a different file format?
- Yes, you can choose formats like XLSX, XLS, or PDF from the Save As dialog box.
- Q: Is there a Mac equivalent?
- Yes, press Cmd + Shift + S on Mac to open the Save As dialog.