Print Preview in Excel (Ctrl + F2)
Print Preview lets you check the layout, formatting, and page breaks before printing your workbook. Using a shortcut allows you to access this feature quickly.
Keyboard Shortcut
| Windows | Mac |
|---|---|
| Ctrl + F2 | Cmd + P then Preview |
What Does Ctrl + F2 Do?
Pressing this shortcut opens the Print Preview window, showing exactly how the workbook will appear when printed, including headers, footers, and page breaks.
How to Use the Shortcut
- Open your workbook in Microsoft Excel
- Press Ctrl + F2 (Windows) or Cmd + P then click Preview (Mac)
- Check the layout, scaling, and page breaks
- Make any adjustments before printing
Tips & Best Practices
- Always preview before printing to avoid paper or ink waste
- Use page layout settings to adjust margins, orientation, and scaling
- Check headers, footers, and print titles for clarity
FAQ
- Q: Can I print directly from Print Preview?
- Yes, click the Print button in the preview window to print immediately.
- Q: How do I exit Print Preview?
- Click Close Preview or press Esc to return to the worksheet.
- Q: Is there a Mac equivalent?
- Yes, press Cmd + P and view the Preview before printing.