Print File in Excel (Ctrl + P)
Printing your Excel workbook allows you to create a physical copy or PDF of your data. Using a keyboard shortcut makes it faster than navigating the File menu.
Keyboard Shortcut
| Windows | Mac |
|---|---|
| Ctrl + P | Cmd + P |
What Does Ctrl + P Do?
Pressing this shortcut opens the Print dialog box, allowing you to select a printer, set print options, preview the document, or save as PDF.
How to Use the Shortcut
- Open your workbook in Microsoft Excel
- Press Ctrl + P (Windows) or Cmd + P (Mac)
- In the Print dialog box, select printer, pages, and other settings
- Click Print or Save as PDF if needed
Tips & Best Practices
- Use print preview to check formatting before printing
- Adjust page layout, margins, and scaling for large worksheets
- Use shortcuts to save time when printing multiple workbooks
FAQ
- Q: Can I print a specific worksheet?
- Yes, select the worksheet before pressing Ctrl + P / Cmd + P and choose “Print Active Sheet”.
- Q: Can I save the file as PDF using this shortcut?
- Yes, in the Print dialog, select “Save as PDF” as the printer option.
- Q: Is there a Mac equivalent?
- Yes, press Cmd + P to open the Print dialog on Mac.