Insert / Edit Note in Excel

Notes in Excel are used to provide additional information or comments for a cell. You can insert a new note or edit an existing one to add context for yourself or other users.

How to Insert a Note

1. Select the cell where you want to add a note
2. Right-click and choose New Note (or Insert Note in newer versions)
3. Type your note in the text box that appears
4. Click outside the note to save it

How to Edit a Note

1. Right-click the cell containing the note
2. Select Edit Note
3. Modify the text as needed
4. Click outside the note to save changes

Tips & Best Practices

• Use notes to explain complex formulas or data sources
• Keep notes concise for readability
• Use cell colors or formatting to indicate cells with notes

FAQ

Q: Can multiple notes be added to a single cell?

No, each cell can have only one note. Use threaded comments for discussions.

Q: Are notes visible when printing?

Notes can be printed by adjusting the Page Layout → Sheet Options → Comments settings.

Q: How are notes different from comments?

Notes are simple text annotations, whereas comments (threaded) allow replies and discussions.